TOOLS
=> SPELLING & GRAMMAR
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Business Computing Tips
By K&K Fainges kfainges@bigpond.net.au
TOOLS are all those extra commands that let you really work a Word
document.
The first is the ever faithful SPELLING AND GRAMMAR. This run through
your document and helps you fix the mistakes. But it isn't
infallible. See below.
Eye halve a spelling chequer It came with my pea sea It plainly
marques four my revue Miss steaks eye kin knot sea. Eye strike a key
and type a word And weight four it two say Weather eye am wrong oar
write It shows me strait a weigh. As soon as a mist ache is maid It
nose bee fore two long And eye can put the error rite Its rare lea
ever wrong. Eye have run this poem threw it I am shore your pleased
two no Its letter perfect awl the weigh My chequer tolled me sew.
This is an extreme case, but it makes the point. Still, most words
are caught. Each word is checked, and suspect words bring up a box
that allows you to:
* Ignore – This misses this word once, useful for Names etc that you
will never use again.
* Ignore All – This ignores that word for the whole document so you
don't have to hit ignore 20 times for a story on Myxo the Rabbit.
* Add- Where you can add the word to the dictionary. For instance, I
strongly recommend adding your name or it will drive you mad.
* Change – Click on the suggested spelling that is correct, or type
in the correct spelling and hit change to change it in your document.
* Change All – Change it throughout your document. This can be a time
saver as you can type PCYC and then Change All to Police Citizens
Youth Club.
* Auto Correct – This will make the computer automatically change the
word to the right one whenever you make the mistake. I suggest not
using this, unless you are trying the PCYC trick mentioned before, or
you will never be able to spell that word correctly.
The main way to help the Spell checker be accurate is to make sure it
is using the correct language. Default is US English and they can't
spell for toffee. Go to TOOLS => LANGUAGE => SET LANGUAGE and make
sure you are checking the spelling against Australian English.
The grammar checker works the same way. It is less reliable and don't
take it as gospel.
Next issue: More Tools
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Please feel free to pass it on to your friends, just let them know I wrote
it.
Karen Fainges holds a Bachelor of Business, and a Grad. Cert of Vocational
and Educational Training. All this is nice but it's the 14 years of having to
make sales or starve that makes her think she has really learnt what does and
doesn't work. A tutor for all ages, she specialises in helping people get
started on the long road to technology.
"It has to be practical, it has to be cheap, and it has to work."
