OPENING
E-MAIL
ATTACHMENTS
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Business Computing Tips
By K&K Fainges kfainges@bigpond.net.au
K-tips has already covered how to add attachments
to emails you send, but what if you receive one?
First thing is to be careful. Always make sure your virus scanner is
working and has scanned each email before you open any attachments. Even items
you are expecting can have picked something up from the person sending them to
you.
Opening these attachments is normally easy. Simply open the email up
completely. You will see the attachment as a separate little pic or paperclip.
Double clicking on the pic is normally the easiest way to open it up.
But what if it opens it in the wrong program, or can't open it at all?
Then it is easiest to save the attachment to your computer by right
clicking on it and choosing SAVE AS. Then put it where you want it.
Putting it in the default folder for the program you want to use makes it
easier, (i.e. My Documents for Word, My Pictures for most of the photo
programs etc.) If you are not sure what the default folder is, open up the
program, go to FILE OPEN and see what is in the LOOK IN box. You may have to
hit the little down arrow next to that box to see the full address..
Then open the program you want to look at the file in (say a photo viewer)
Then go to FILE and click on OPEN. You may need to change the FILE TYPE to ALL
FILES to see your file.
If your attachment is zipped (compressed) then right clicking on it normal
gives you the option to unzip it. If not, save the file first, then open your
zip program (Winzip, for example) and open it from there.
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Please feel free to pass it on to your friends, just let them know I wrote
it.
Karen Fainges holds a Bachelor of Business, and a Grad. Cert of Vocational
and Educational Training. All this is nice but it's the 14 years of having to
make sales or starve that makes her think she has really learnt what does and
doesn't work. A tutor for all ages, she specialises in helping people get
started on the long road to technology.
"It has to be practical, it has to be cheap, and it has to work."
