INSERT
=> HYPERLINK INSERT Pt9
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Business Computing Tips
By K&K Fainges kfainges@bigpond.net.au
We have been covering INSERT commands the last few of weeks. You can read these at http://www.users.bigpond.net.au/kfainges/insert.html.
This is the last in the series.
INSERT => HYPERLINK allows you to offer your document readers the chance
to go to: different parts of the document, new documents, or even a page on
the internet, all with just a single click.
To use it, highlight the words or pictures you want to use to show the
reader there is a hyperlink there. 'Click here to go home', or the picture of
a little house, are common examples.
To highlight text, click on one side of the text, hold the mouse button
down and drag the mouse over the text until you get to the other side of the
text. Then let go of the mouse button. If it is hard doing it accurately
heading one way, try going the the other way. Left handers especially, might
find it easier to go from right to left, rather than left to right. To
highlight a pic, just click once on it.
Once highlighted, go up to INSERT=>HYPERLINK or hit Ctrl K on your
keyboard. They work the same. You can also right click, then left click on the
word hyperlink. Whichever way you do it, a box comes up.
The top has 'Text to Display'. The words you highlighted should be in
there. If you change your mind, you can type over the top of those words. Next
is 'Type the File or Webpage Name:'. If you know the name you can type it in.
It is very easy to make typos though, so many people prefer to browse for the
right one.
To the right are browse buttons. Click on those to go to the right area to
pick your file name. Then either double click on the correct file name, or
click once and hit OK.
'File' is the button for anything stored on your computer or in a floppy
drive or CD/DVD drive. If you chose a drive though, be careful that the reader
has the same set up you do, or the link won't work. This only really works on
intranet systems (systems at work where everyone's computers are linked up.)
One way to use it though, is to save everything on the same floppy or CD, then
all the links match up and you can just hand the reader the disk.
'Webpage' is for anything on the internet. Clicking to 'Browse' here, means
that Word opens up your web browser for you to find the page you want. Then
you can go back to Word and hit OK. The correct web address will automatically
be in the box. If not, you may need to copy and paste it in.
Bookmarks are places in the same document. We covered bookmarks last week
in http://www.users.bigpond.net.au/kfainges/insertp8.html.
Again, double click on the one you want, or single click and hit OK.
Links you have used in the past are found at the bottom of the box. To use
this same link again, double click on it.
Once you have the boxes filled, click on the word OK in the bottom right
corner and your link should now be active. Single click on it to see if it
works. It should change the formatting too to show there is a hyperlink,
normally by colouring it blue and underlining it.
You can also use the 'Link to' buttons down the left hand side. The first
one covers the ones I've just shown you. 'Place in this Document' is for
bookmarks, it automatically opens a list of bookmarks for you to just double
click on.
'Create a New Document', is very handy for doing up large numbers of
interlaced documents. For example, say you are writing a booklet. You can do
up an index, using a hyperlink to get to each page. Then create the pages as
you add the hyperlinks. Just type the name of the new document in the 'Name of
New Document' box. The new page will be automatically saved in the same place
as the one you are working on. You can also chose to write them as you go
along, or edit them later, by clicking in the appropriate circle next to the
words.
The 'Email Address' button links to an email address. This automatically
opens their email program, and sends an email to whatever email address you
type into the box. You can also add a subject. Be careful though, this feature
does not work for anyone with AOL and similar programs. Be sure to add the
full email address and subject in the text that shows on the page, if you want
everyone to be able to use it.
This is the last of the Insert series, next week, Format.
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Please feel free to pass it on to your friends, just let them know I wrote
it.
Karen Fainges holds a Bachelor of Business, and a Grad. Cert of Vocational
and Educational Training. All this is nice but it's the 14 years of having to
make sales or starve that makes her think she has really learnt what does and
doesn't work. A tutor for all ages, she specialises in helping people get
started on the long road to technology.
"It has to be practical, it has to be cheap, and it has to work."
