INSERT COMMAND IN WORD Pt5
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Business Computing Tips

By K&K Fainges kfainges@bigpond.net.au

We have been covering INSERT commands the last couple of weeks. You can read these at http://www.users.bigpond.net.au/kfainges/insert.html.

This K-tips we will cover more INSERT commands starting with, INSERT => CAPTION. It does just what it says, inserts a caption underneath a picture, table or similar. You can adjust what type of caption it is i.e. figure, table or equation, add or delete a label, the numbering, and position of the label. You can also automatically label each picture or table by clicking on the automatic button and then clicking in the box of the items you wish labelled.

INSERT => CROSS REFERENCE can add a cross reference between an range of items and other areas. This means that, if you change the positioning of a reference (say it goes over to another page), then it automatically updates the reference too. For example, if you write 'this is similar to xyz' and then insert the reference '2'. When the reader clicks on the 2, it will take them straight to the reference. It may make it easier to format the 2 so it stands out, then people will know the link is there.

INSERT => INDEX and TABLES allows you to automatically add a range of things: an index, a table of contents, a table of figures or a table of authorities.

INSERT => INDEX allows you to build an index by marking the areas you want to add. Just hit the mark button. The Table of Contents works by using the style to automatically label areas as main and secondary headings. You use the style button (part of the formatting tool bar) by highlighting the area you want to make the heading, and then clicking on the down arrow on the style button and choosing the appropriate style.

A table of figures automatically lists the pages various pictures, tables of equations are on. The table of authorities, again needs to be marked.

More Insert commands next K-tips.

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Please feel free to pass it on to your friends, just let them know I wrote it.

Karen Fainges holds a Bachelor of Business, and a Grad. Cert of Vocational and Educational Training. All this is nice but it's the 14 years of having to make sales or starve that makes her think she has really learnt what does and doesn't work. A tutor for all ages, she specialises in helping people get started on the long road to technology.

"It has to be practical, it has to be cheap, and it has to work."