INSERT
COMMAND IN WORD Pt3
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Business Computing Tips
By K&K Fainges kfainges@bigpond.net.au
We have been covering INSERT commands the last couple of weeks. You can read these at http://www.users.bigpond.net.au/kfainges/insert.html.
This K-tips we will cover the INSERT command, INSERT => AUTOTEXT.
INSERT => FIELD will be covered next time.
Autotext allows you to set up shorthand so that rather than typing the same
things over and over again, the computer will automatically add long terms in.
One example is the company name.
Take my case, rather than typing K&K Fainges Computing Services, I just
type K&K and the computer replaces it with the whole name.
To add a new entry like a name, go to INSERT => AUTOTEXT, click on the
AUTOCORRECT button and write the shorthand version first in the REPLACE box,
(in this case K&K) and then in the WITH box, put the full length text
(i.e. K&K Fainges Computing Services).
This becomes very powerful when you use it in areas such as forms.
One example was a restaurant that had all the descriptions for various dishes
set up as shortcuts. Doing a new menu took moments, instead of hours.
Formatting can also be applied so they are always in red for instance. First
format the text you want to add, then click on INSERT => AUTOTEXT.
You will notice with the AutoCorrect, it will also correct common spelling
mistakes and keyboard problems, (such as accidentally leaving the CAPS LOCK
on.)
The next button along is the AUTOFORMAT AS YOU TYPE button. Here you can
get the computer to automatically format bullet points as well as a range of
other things. More importantly, you can turn this off it is bugging you.
Next is AUTOTEXT. The most common items put into letters and other
documents are added here. Just type it in and hit ADD. Then, when you type,
suggestions will come up on the screen. If you hit enter when the suggested
word comes up (normally in a small yellow box) then the full word or phrase is
added automatically.
AUTOFORMAT, also formats automatically as you type and you can turn it off
on on by clicking in the box next to the item you wish to change.
Below the AUTOTEXT button on the menu bar, a list of common additions is
given so you can click on them to add them to your document.
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Please feel free to pass it on to your friends, just let them know I wrote
it.
Karen Fainges holds a Bachelor of Business, and a Grad. Cert of Vocational
and Educational Training. All this is nice but it's the 14 years of having to
make sales or starve that makes her think she has really learnt what does and
doesn't work. A tutor for all ages, she specialises in helping people get
started on the long road to technology.
"It has to be practical, it has to be cheap, and it has to work."
