INBOX
CLUTTER
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Business Computing Tips
By K&K Fainges kfainges@bigpond.net.au
Ever tried to find an email in your inbox and not been able to find it?
This can happen a lot, especially if you are the sort that keep emails
rather than deleting them.
One way to keep the clutter down is to be relentless, delete them all as
you read them. But there are emails we all want to keep.
You can save them to your hardrive in another folder by clicking on the
email and then going to FILE and then SAVE, but it is a lot easier to add new
folders within Outlook and store them there.
First, make the folder. Go to FILE => NEW => FOLDER. Type a name in
the top box, something that makes sense like "Jokes". Then click on
where you want the folder to go. I recommend Local Folders, that way, they all
appear in alphabetical order.
Now, to move an email to that folder and out of your inbox. Right click on
the email and left click on the words MOVE TO FOLDER. Then left click on the
folder you want to move the email to. If you can't see all the folders, click
on any plus signs next to the folder names. Your folder should then show up.
To read an email in a folder, go to VIEW => GO TO FOLDER and click on
the folder you put the email in. Then it works just like normal.
If you have the folders visible on the screen all the time, all this
becomes even easier. You can move emails just by clicking on them and dragging
them into the folder, and open the folder just by clicking on it.
To add the folders to the things you can see, go to VIEW=>FOLDER BAR (or
folder list) Different versions of Outlook & Outlook Express put this
command in slightly different places, but if you can't see FOLDER anywhere
straight away under VIEW, look for LAYOUT first, then that should give you the
FOLDER option.
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Please feel free to pass it on to your friends, just let them know I wrote
it.
Karen Fainges holds a Bachelor of Business, and a Grad. Cert of Vocational
and Educational Training. All this is nice but it's the 14 years of having to
make sales or starve that makes her think she has really learnt what does and
doesn't work. A tutor for all ages, she specialises in helping people get
started on the long road to technology.
"It has to be practical, it has to be cheap, and it has to work."
