FORMATTING
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Business Computing Tips
By K&K Fainges kfainges@bigpond.net.au
Ever had the font change half way through a line and suddenly change size,
type or colour? It is frustrating, but there is a way to fix it. If everything
on your page is meant to be the same, then you can Select All by typing
"Ctrl" and "a" at the same time or going to EDIT - SELECT
ALL in your menus. You can then adjust the font and size for the whole page by
choosing the ones you want in the drop down boxes on the format tool bar. They
cover Style, Font & Font size from left to right. If you can't see them,
go to VIEW - TOOLBARS and make sure there is a tick next to the word standard.
(This goes for any missing toolbars. It is worth going through them to see
what they offer.)
If you want just one bit of the page changed, the best tool for this that
is the format painter. It looks like a paintbrush in your Standard
toolbar.
To use the format painter, click on the formatting you want to copy, i.e.
where the screen has it looking right. Then click on the format painter. The
cursor will turn into a paint brush. Click at the start of the text you want
to change and drag the cursor over the text until you get to the end of your
piece and let go. Easy. It will match size, bold, underline, font and usually
colour. Good for making sure all the headings are exactly the same.
If you would like to use a particular scheme again, click inside the text,
and go to FORMAT - FONT in your menu. This will list everything in the one
place so you know the size, effects, font and colour. Write it down and you
can use it anywhere. Format painter does work across documents, but not
programs. So if you want it the same in Word & Excel, you will need to
take notes.
If you find something you really love and want to use all the time, you can
make it the default font. In Word and similar programs, go to EDIT FONT and
there will be a button marked Default. That will cause all new documents from
then on to be in that font, but it won't change old ones.
